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Purpose
To ensure the safe use, handling and storage of controlled products.
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Policy Statement
All Departments shall comply with the Workplace Hazardous Materials Information System (WHMIS) Regulations.
Definitions:
Controlled Product - Any product, material or substance which meets the classification under the WHMIS legislation.
Material Safety Data Sheet (MSDS) - A written document which accompanies each controlled product and contains information regarding its safe use, storage and disposal. Also lists medical advice if required.
Supplier Label - A label provided by a supplier disclosing the information of the product and its Hazard symbols.
Workplace Hazardous Materials Information System (WHMIS) - Legislation which provides for the Employees’ right to know about hazardous materials being used in the workplace.
WHMIS Designate – A City Employee designated, from each user division, to inspect and monitor divisional WHMIS stations and accompanying MSDS.
Workplace Label - A label which discloses:
- product identifier which is identical to that found on the material safety data sheet of the corresponding controlled product;
- information for the safe handling of the Controlled Product;
- availability of a MSDS.
Responsibilities:
Managers shall:
- ensure compliance with the WHMIS Regulations;
- ensure a WHMIS designate is appointed for their Division.
Supervisors shall:
- ensure that all Employees comply with the WHMIS Regulations;
- instruct Employees in site specific WHMIS training.
- maintain documentation of site specific training;
- ensure that every controlled product purchased under their direction is accompanied by a current MSDS;
- ensure that all controlled products have the appropriate Supplier or Workplace Labels;
- ensure updated MSDS are available and accessible to Employees who may be exposed to controlled products;
- remove any unlabelled products from the workplace.
Purchasing Division shall:
- send copies of MSDS to the user division;
- maintain a centralized database of MSDS;
- ensure that every controlled product entering the workplace is accompanied by a current (less than 36 months old) MSDS.
Employees shall:
- participate in generic WHMIS training;
- participate in site specific WHMIS training;
- comply with all site specific WHMIS safety information;
- know the location of the MSDS;
- ensure that all controlled products in the workplace are properly labeled;
- remove any unlabelled controlled products from the workplace and notify their Supervisor immediately.
WHMIS designate shall:
- inspect WHMIS station quarterly and file internally;
- replace outdated MSDS.
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Application
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Responsibilities
All employees.
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Monitoring and Contravention
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Approvals
Finance and Administration Standing Committee Report March 5, 1998; Regular Meeting of Council March 17, 1998; Finance and Administration Standing Committee report - October 28, 2009; Regular Meeting of Council - November 9, 2009.
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Review Period
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